The White Paper (Libro Blanco) is an accountability instrument that consolidates all relevant information on a public contract or project. Proper preparation can be the difference between a clean process and years of litigation.
What is the White Paper (Libro Blanco)?
It is an ordered and systematized file documenting the planning, contracting, execution, supervision, and closure of a public project or contract. There is no single legally mandated format, but OSFAE and the Ministry of Public Administration have minimum content guides that must be followed.
When should it be prepared?
Ideally, the White Paper is built in parallel with project execution, not at the end. Agencies that compile it after completion typically struggle to recover documentation that is no longer available. It should be ready before the formal project handover.
Essential content
A well-prepared White Paper contains:
- Technical and social justification for the project
- Budget authorization and funding source
- Contracting process (competitive bidding or direct award with justification)
- Contract and any amendment agreements
- Construction or supervision log
- Progress payments with their invoices
- Completion and handover record
- Georeferenced photographs of start, progress, and completion
Its value as a defense tool
When OSFAE audits a project, the White Paper is the first document it requests. A complete and organized file conveys credibility, facilitates the review, and reduces audit time. By contrast, an incomplete file generates distrust and multiplies findings.